Document settings and share options

Q: Can I change who sees a document after sharing it?

Yes. Open the document and, under Shared with, click Who sees it for that place. You can change the students and the date.

Q: How do I move many documents into a folder?

Tick them in the library, click Move, type or pick a Folder and click Move. Leave the field empty to take them out of their folder.

Click Documents in the menu. The library page has the upload, link, search and bulk tools. Click a document to open its own page, with Details, Shared with, Who opened it and File information. Documents is in beta.

Library page

Setting	What it does	Default	Plans/limits
Upload files	Uploads one or more files. You can also drop files anywhere on the page. Each file shows its progress and can be cancelled while it uploads.	—	Any file except programs and web pages. Storage and the largest file size depend on your plan.
Add a link	Adds a Link with an optional Title (optional). YouTube videos play on the page, picture links show the picture, other links open in a new tab.	Title taken from the video or page if empty	All plans. See Links and videos.
Search	Search by name, description or tag. Press / to jump to it.	Empty	All plans
Type	Shows only one type of document.	All types	All plans
Folders	Shows one folder, or Not in a folder.	All folders	All plans
Tags	Shows documents with one tag.	All tags	All plans
Status	Shared, Not shared yet, or Shared, not opened yet.	Any status	All plans
Sort	Newest first, Oldest first, Name A–Z or Largest first.	Newest first	All plans
Select all / tick boxes	Selects documents so you can Share, Move or Delete several at once.	Nothing selected	All plans
Three-dot menu	Share with students, Move to folder or Delete one document.	—	All plans
Storage used	Shows how much of your plan’s storage you use. Get more space appears when you are over 80%.	—	Depends on your plan

One document

Setting	What it does	Default	Plans/limits
Title	The name you and your students see.	The file name, or the title of the video or page	All plans. Up to 200 characters, required.
Description	What it is and how students should use it. Students see it.	Empty	All plans. Up to 5,000 characters.
Folder	Puts the document in a folder. Type a new name or pick one you used before. Leave empty for no folder.	No folder	All plans. Up to 80 characters.
Tags	Short labels separated by commas, such as grammar, B1.	No tags	All plans. Up to 20 tags.
Save	Saves the title, description, folder and tags. It is active only when something changed.	—	All plans
Students can download	Off: students view the file on the page only. On: they can also download it. Not shown for links.	On	All plans. Always on for files a browser cannot show, such as Word or zip files.
Share	Opens Share with students. See the next table.	—	All plans
Download / Open link	Downloads the file, or opens the link in a new tab.	—	All plans
Replace file	Uploads a new version. Every place it is shared keeps working; the old file is listed under Earlier versions with its own download button. Version shows the current number.	—	All plans. Not for links. Earlier versions count towards your storage.
Delete	Hides the document after you confirm. Students no longer see it anywhere it was shared.	—	All plans. See Your documents library.

The Share with students dialog with A class selected, a class chosen, Whole class and Some students options and the Show from a date switch — Share options for a class.

Setting	What it does	Default	Plans/limits
A class / An activity	Where to share. A class: students find it on their class page. An activity: students see it inside every assignment of that activity, in every class.	A class (or An activity if you have no classes yet)	All plans
Class / Activity	Pick the class or activity from the list.	None	All plans
Who can see it	Whole class, or Some students with a tick box for each student. With Whole class, students who join later see it too.	Whole class	All plans. Only for a class or one assignment, not for an activity. Choose at least one student.
Show from a date	Hides the document from students until the date and time you set, for example answers after the due date.	Off. When you turn it on, it starts at the same time tomorrow.	All plans
Who sees it (on the document page)	Changes the students and the date of one place it is shared.	—	All plans
Stop sharing	Removes the document from that place after you confirm. The file stays in your library.	—	All plans
Remind n students who have not opened it	Under Who opened it, emails the students of a class who can see it but have not opened it.	—	Solo, Pro and Academy. Only students with an email you have permission to use; at most once a day per document.

Frequently asked questions

Can I change who sees a document after sharing it?

Yes. Open the document and, under Shared with, click Who sees it for that place. You can change the students and the date.

How do I move many documents into a folder?

Tick them in the library, click Move, type or pick a Folder and click Move. Leave the field empty to take them out of their folder.

Why can I not turn off Students can download?

For files a browser cannot show, such as Word, slides or zip files, students can only open the file by downloading it, so the switch stays on.

Last checked against the app on 11 November 2026.