# Share documents and see who opened them

> Share a document with a class, a few students, an activity or one assignment, choose when it appears, see who opened it and remind the rest.

URL: https://learnworkly.com/help/documents/share-documents · Updated 2026-11-11

A document is private until you share it. You can share the same document in as many places as you like, and each place has its own settings for who sees it and from when.

## Where you can share

| Share with | Where students find it | How to share |
|---|---|---|
| A class (everyone or some students) | On their class page, any time | From **Documents**, or **Add documents** on the class page |
| An activity | Inside every assignment of that activity, in every class | From **Documents**, or the **Documents** button in the activity editor |
| One assignment (everyone or some students) | Inside that assignment, for that class only | The **Documents** button in the assignment |

## Share from your library

1. **Pick the documents** In **Documents**, open a document and click **Share**, or tick several documents and click **Share**.
2. **Choose a class or an activity** Choose **A class** or **An activity**, then pick it from the list.
3. **Choose who can see it** For a class, choose **Whole class** or **Some students** and tick the students. With **Whole class**, students who join later see it too.
4. **Choose when (optional)** Turn on **Show from a date** and set the date and time. Students do not see it until then, which is handy for answers after a due date.
5. **Share** Click **Share**.

## Share while you plan

> **Share while you plan:** On a class page, in the activity editor or in an assignment, **Add documents** lets you pick from your library or upload something new on the spot.

## See who opened it

Open a document to see **Shared with**: every place it is shared, who sees it there and from when. Click **Who sees it** to change the students or the date, or **Stop sharing** to remove it from that place. The file stays in your library.

**Who opened it** lists the students who can see the document, class by class, with the date they first opened it and how many times. Students are marked **Not opened**, or **Not visible yet** when the document is scheduled for later. Opening a link counts too.

## Remind students who have not opened it

1. **Open the document** Find the class under **Who opened it**.
2. **Send the reminder** Click the **Remind** button under the class. It says how many students have not opened the document yet, for example **Remind 1 student who has not opened it**.
3. **Check the result** LearnWorkly tells you how many reminders were emailed.

## Who gets a reminder email

> **Who gets a reminder email:** Reminders go only to students who have a student email saved with your confirmation that you have permission, and who have not unsubscribed. Each student gets at most one reminder per document per day. Students without an email see the document marked New in LearnWorkly. Email reminders are part of the Solo and Pro plans.

## Frequently asked questions

**Can I share with a few students in an activity?**
No. **Some students** is available when you share with a class or with one assignment. An activity share reaches every class the activity is assigned to.

**Do students need an account to open documents?**
No. They open documents from their class page or inside an assignment, the same way they open their work.

**Do parents receive document reminders?**
No. Document reminders go to the student email only.