# Your documents library

> Upload worksheets, slides, pictures, audio and video once, then organise them with folders and tags and keep an eye on how much space you use.

URL: https://learnworkly.com/help/documents/documents-library · Updated 2026-11-11

**Documents** is your library of files and links for students. You upload a file once, then share it with any class, a few students, an activity or a single assignment. Documents is in beta: it carries a **Beta** label in the menu and on the page while we watch how teachers use it.

## Upload files

1. **Open Documents** Click **Documents** in the menu on the left.
2. **Upload** Click **Upload files** and choose one or more files, or drag files from your computer and drop them anywhere on the page.
3. **Watch the progress** Each file shows its upload progress. You can cancel a file while it uploads.
4. **Add details** Click a document to open it. Under **Details** you can change the **Title**, write a **Description** that students see, put it in a **Folder** and add **Tags**. Click **Save**.

## What students can open on the page

| Type of file | How students open it |
|---|---|
| PDF, pictures, video, audio and plain text | Shown on the page. You choose whether they can also download it. |
| Word, slides, spreadsheets, zip and other files | Downloaded and opened with an app on their device. |
| Programs and web pages | Cannot be uploaded. Put them in a .zip file if students really need them. |

## Folders and tags

A folder groups documents, for example **Unit 3** or **Exam practice**. Type a folder name in the **Folder** field of a document, or select several documents in the list and click **Move**. Leave the folder empty to take a document out of its folder.

Tags are short labels separated by commas, such as grammar, B1. A document can have several tags. Click a folder or a tag on a document to show everything with the same folder or tag.

## Find a document

- Search by name, description or tag. Press / anywhere on the page to jump to the search box.
- Filter by **Type**, **Folders**, **Tags** and **Status** (**Shared**, **Not shared yet**, or **Shared, not opened yet**).
- Sort by **Newest first**, **Oldest first**, **Name A–Z** or **Largest first**.
- Tick documents (or **Select all**) to **Share**, **Move** or **Delete** several at once.

## Storage

The **Storage used** bar at the top of the page shows how much of your plan’s storage you are using. Files you uploaded, earlier versions of replaced files and pictures saved from links all count. Each plan also has a largest size for a single file; if a file is too big, LearnWorkly tells you the limit for your plan before uploading.

When you are close to the limit, a **Get more space** link takes you to the plans.

## Update a file without sharing it again

> **Update a file without sharing it again:** On a document’s page, **Replace file** uploads a new version. Every place it is shared keeps working, and the old file is kept under **Earlier versions** so you can still download it.

## Frequently asked questions

**What happens when I delete a document?**
It is hidden right away and students no longer see it wherever it was shared. It is removed for good, with its earlier versions, during our regular clean-up, at the latest about 90 days later.

**Does a deleted document still count towards my storage?**
No. Deleted documents do not count towards your storage.

**Can students download a PDF I only want them to read?**
Turn off **Students can download** on the document’s page. Students then view it on the page only. This does not stop screenshots.