# Privacy and your students’ data

> What LearnWorkly stores about your students, who can see it, when emails are sent and how AI features use their work, in plain words.

URL: https://learnworkly.com/help/account/privacy-and-student-data · Updated 2026-11-11

Many students are children, so LearnWorkly collects as little as possible and keeps the strictest settings by default. For your students’ data, you (or your school) decide how it is used, and we process it on your behalf. The full details are in our [Privacy Policy](https://learnworkly.com/privacy).

## What we store about a student

- A display name. Students do not create an account, and we do not ask for a date of birth, phone number or device identifier.
- Their work: answers, drawings, audio recordings, photos and files, with scores and the feedback you exchange.
- Which documents you shared they have opened, so you can see who has read them.
- An email address for an adult student or a parent, only if you add it and confirm you have permission.
- Page activity, only if you turn it on for an assignment (see below).

## Who sees what

| Who | What they see |
|---|---|
| You | Everything in your classes: names, answers, scores, feedback and contacts. |
| A student | Their own work, scores you have released, your feedback and documents shared with them. |
| A parent | Only the emails you send them, such as progress reports. Parents never receive the student’s sign-in link. |

## Sharing your screen?

> **Sharing your screen?:** Turn on **Hide names** in an assignment to replace names on screen before you show the class view to your students.

## Emails to students and parents

LearnWorkly emails a student or a parent only when you have saved their address in the student’s **Contacts** and ticked that you have permission. Emails are about new assignments, due-date reminders, new feedback and progress reports. Every email has a one-click unsubscribe link, and the address shows as **Unsubscribed** once they use it.

## Page activity

With **Track page activity**, off by default, you can see when a student leaves the page, pastes text or leaves full screen during an assignment. Students are always told it is on. We record only how many times these things happened, and when. We never record what was pasted or typed.

## AI features

When you ask AI to draft questions or a progress report, we send only your request or worksheet, scores, skill names and your own comments. We never send students’ names, emails or identifiers. Uploaded worksheets are deleted right after use. You always review what AI writes before students or parents see it.

## What we never do

- Sell data or use it for advertising.
- Profile students or show them recommendations based on their behaviour.
- Share students’ data with anyone other than their teacher.
- Use advertising or analytics cookies, tracking pixels or third-party scripts. The only cookie keeps you signed in.

## Frequently asked questions

**Are students’ photos and files public?**
No. Files are only available through private links that expire after a short time.

**A parent wants a copy of their child’s data. What do I do?**
Use **Download my data** in **Profile** to get everything in your account, or write to hi@learnworkly.com and we will help.

**Which companies process data for LearnWorkly?**
A short list of service providers, each under a data processing agreement. See our [subprocessors page](https://learnworkly.com/subprocessors) for who they are and what each one receives.